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Staff Workload and Time Allocation Survey
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Confidential – For Internal Planning Use Only
Dear Wizlinkers, We value your dedication and hard work. We are committed to better understand your current workload, time allocation, and project distribution, to ensure a balanced and sustainable work environment for everyone. The purpose of this survey is to gather confidential insights into your current workload, how your time is allocated across different societies, projects, and events, and any challenges you face. Your individual responses will be kept confidential and your honest feedback is crucial as it will help us identify areas where we can improve processes, re-balance workloads, and make informed decisions about resource allocation, including potential new hires. Thank you for taking the time to complete this survey.
Name
(Required)
First
Last
Section 1: Workload Perception
On a scale of 1 to 10, how would you rate your current workload?
(Required)
(1 = Very light, 10 = Overwhelming)
1
2
3
4
5
6
7
8
9
10
Do you feel your workload is managable?
(Required)
Yes
No
Sometimes
How often do you work beyond regular working hours (e.g., evenings/weekends)?
(Required)
Rarely
Sometimes
Often
Almost Always
Not regular
Do you feel you have a healthy work-life balance?
(Required)
Yes, Consistently
Generally yes, with occasional chllenges
Sometimes, it fluctuates
Not really, I struggle to balance work and personal life
No, my work significantly impacts my personal life
Section 2: Time Allocation (Societies, Projects and Events)
Time Allocation Overview
(Required)
List the societies/Projects you are involved with and estimate the percentage of your total working time spent on each per month. The total Approximate % of your monthly time should adds up to 100%. Add a society by clicking on the + plus sign at the end of the row
Society/Project
Main task you handle
Approx % of your monthly time
Add
Remove
Task Breakdown by Society
(Required)
For each society listed above, please estimate how your time is split across the categories listed below. The total should add up to 100% of each society
Society
Email/General Correspondance
General Secretariat Support
Meetings & Minutes Writing
Reporting & Documentation
Invoicing & Financial Admin
Add
Remove
Task Breakdown by Events/Projects
(Required)
For each projects/events listed above, please estimate how your time is split across the categories listed below. The total should adds up to 100% of each project/event. Add a project/event by clicking on the + plus sign at the end of the row
Project / Event Name
Budget / Finance Mgmt
Programme Mgmt
Faculty Mgmt
Registration Mgmt
Sponsorship Mgmt
Logistic Mgmt
Supplier/Vendor Mgmt
Marketing & Communication
Admin/General Support
Add
Remove
Section 3: Challenges & Suggestions
What are the top 3 most time-consuming tasks you regularly handle?
What are the biggest challenges you face in managing your workload?
Are there areas or tasks where you feel more support or manpower is needed?
Are there areas or tasks that we could outsourced and why?
Do you have suggestions on how we could better distribute work or improve workflows?
What specific tools, resources, process changes, or training could help you significantly improve your work efficiency
Any other comments you would like to share about your workload or work environment?
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